Present: Ben, Rick, Janelle, Jessica, Rich, Kit, Niya, Kathy M.
Meeting took place at the office of Wy'east at 7pm.
Agenda:
Volunteerism (7:30-8:00)
Kathy M. presented her thoughts about volunteer development at Wy’east. Board and Kathy discussed a handout she presented and next steps.
The need for review of our committees (can we consolidate/condense/combine committees?), possibility of ad-hoc committees, commitment need for committees, need for people to volunteer and strategies on attaining ("Volunteer Fair") and volunteer recognition are all areas to explore and expand upon.
Janelle to get new Directory to Kathy as well as existing committee info.
Jessica to get committee descriptions to Kathy (Alex’s previous work)
Kathy and Board to re-convene at next regular scheduled Board meeting (October 14, 2002)
Kathy expressed her need for Board support on this work and the Board all agreed to support her fully during this process.
Letter from the Board to the Congregation
Board members reviewed final copy of the letter from the Board to the congregation regarding the CONTACT Team and the congregational assessment. Letter was approved and will be mailed on 9/10/02. Board prepared envelopes and letters for mailing.
DRE Board Report
Discussed Board report. Niya expressed concern re: the youth group and planning – first meeting is the upcoming Sunday and is out of the loop for what is planned. Board discussed this and Jessica indicated that she would do some work with the other youth group leaders to try and get discussions going.
Discussion re: DRE role with regards to position description. It is felt by Niya that the position of DRE means different things to different people. The Board asked Niya to draft her PD (position description) as she sees it for discussion. Niya felt that her role with the Board needed clarification also. It was discussed that the official board members are those who are elected with the minister acting in a non-voting capacity (ex-officio). It was also stated that the Board presented a budget last year that indicated the value of the RE program by not cutting the program FTE hours, since there were a high number of children in the congregation and that it was valued by the congregation.
Niya will draft a new PD as seen by her and her experience and present it to the Board for further discussion.
Fundraising
Leap of Faith has indicated that they would be interested in doing another fundraiser for Wy’east. Rich is going to put together some dates for Mardi Gras and see if they are interested in doing the music portion of this fundraiser. Niya will get Rich the number.
Other thoughts……………
"Jambalaya in January"
Chili cook-off
Some type of raffle
It was pointed out that though energy for fundraising was waning significantly, that we needed to focus on it to get some success. It is a part of our budget and needed to have attention paid to it to plan and implement some programs.
Janelle noted that getting volunteers for Gilbert and Sullivan was proving bleak. She will be out of town the weekend of the production on a previously scheduled trip and will be working on getting folks on board.
Kit’s resignation letter
It is unclear as to what the "one month of paid vacation" means as far as a dollar figure. Is this all inclusive (salary, housing, insurance, pension)? Kit (?) will be checking with Margaret Beard to clarify what is typically done.
With Kit’s resignation at the end of the fiscal year, grant would continue through the year (with the $3500 spring portion).
It was discussed that this may become an issue with the some of the congregation given the financial situation. It was discussed that the Board needed to be prepared to answer these questions as well as discuss contingency plans in the event that the pledges came in significantly lower than people indicated they would pledge.
Next regular Board meeting – October 14, 2002.
Return to the Board minutes page.