April 11, 2011

 Board Meeting Minutes - April 11, 2011

Agenda

    1. Reading  
    2. Check-in
    3. Minutes approval - Dan
    4. Treasurer’s report - Karl
    5. Minister’s report – Marcia
    6. Update Old action Items
    7. New Items
      1. Canvass Committee Report 
      2. Wy’east incoming correspondence procedures
      3. Disaster Recovery/Documentation/Admin passwords
      4. US Bank Credit Card Update
      5. Church Mutual Insurance form
      6. Next year’s special collection
      7. Volunteer Canvas
      8. Connections Committee updates
      9. RE Update
    8. Back Burner (time permitting)

 

 

Topics

New Action Items

Minutes were approved

Treasurer’s Report

Minister’s Report

Canvass Committee Report

Wy’east Incoming Correspondence Procedures

Task Force for Digital Assets

US Bank Credit Card

RE Update

Volunteer Canvass

Theme for the Upcoming Year

Budget Information

 

New Action Items

  • Alex • working with Jerry about the new sign
  • Board • Discuss the letter to absent members
  • Tode • make Marcia a name tag with title Minister
  • volunteer • Solicitation packet still needs to be created, initiated
  • Board • Board Member Bio for bulletin board
  • Hank • Create volunteer opportunities listing
  • Board • Look into creating a committee for exploring future larger spaces for our growing congregation

Completed Action Items

  • Tode √ get name tag list for Marcia
  • Karl √ Talk to Amber (HSC) about next year's rent, extending time
  • Board √ Check with Worship committee about Ellen's payment schedule, she has played 6 times since June

Convene

Meeting began at 7:21 PM, Tode, Hank, Karl, Liana, Dan, and Marcia in attendance.

Minutes were approved

Treasurer’s Report

Ahead of schedule for income, expenses down for the year, no unusual expenses.

We have used up the board discretionary fund, and we need $50 to renew Wy’east with the State. Need to assign the renewal fee as a budget line item so it won’t be forgotten / not budgeted for next year.

Discussed adding Reserved Savings / Emergency Fund to the budget as a rainy day fund, enough for the deductible amount for insurance, etc.

Church Insurance Form and Survey - Karl will be filling out the renewal form which includes a survey of our assets, and information about the organization.

Minister’s Report

New members Larry and Diane  joined, and meeting with 3-4 new people that may be interested in being members.

New members need to sign the book to be official members, and need to sign 30 days before the annual meeting if they want to have a vote. Need to check that Linda B has had a chance to sign the book.

Canvass Committee Report

Received 17 pledges so far, totaling 35,786.60.

Question for the Canvass Committee: Can we note those that are large increase or decrease from the prior year(s)?

Wy’east Incoming Correspondence Procedures

We are receiving mail address to Wy’east and addressed to the HSC. Need to remind people of our PO box address. We should not respond to unsolicited advertisers.

Task Force for Digital Assets

To cover multiple topics: Disaster recovery plan, Computer and admin permissions for computer, backup, website, email lists, etc.

Other activities needed: Spring Cleaning and inventory and asset tracking, take pictures of  library and hymnals and other assets.

US Bank Credit Card

Karl talked to Barbara's contact, we can get a credit card easily, they said we should get a credit card rather than a debit card. Charges do not go on a person's credit report, but to have your name they need to run a credit check on that person's name. Dan will work with Karl on getting a new credit card through the bank.

RE Update

Preschool group up and running consistently.

Ann's last day will be June 22nd.Discussed getting a gift of recognition for her. Discussed contacting Campus ministries and First Church about filling the position.

RE teachers are interested in the children doing a singing performance at a service, maybe during children’s time.

Volunteer Canvass

Volunteer Canvass at the Annual meeting May 22nd.

Theme for the Upcoming Year

There was a discussion about what will be our special collection theme next year?

  • "Standing on the Side of Love"
  • Family separation, immigration issues
  • Veteran Issues
  • National or international UU programs we could sponsor - reminding us we are part of a bigger UU community
    • UUSC
    • Harvest Hope
    • UN office of the UUA

 

Budget Information

  • April 25th - Drop dead date for return of pledges

Adjourned at 9:26pm

Date: 
Monday, April 11, 2011