Board Meeting 9/12/2017

Board Meeting 9/12/17

Present:  Bruce, Paul, Daniale, Mathias, D’on, Craig, Diane, Linda

Meeting called to order at 7:04

Meeting Minutes:

• Check-In
• Membership Committee question and answer
  • New members on the membership committee
  • Cares and concerns will transition to more of a pastoral care model instead of just a card
  • How can we be more welcoming & how can we get people involved in volunteering?
    • Looking at adjusting the physical layout at the front of HSC
    • Getting more people involved in the running of the services--specifically the smaller tasks.  Announcing periodically is a good idea, especially when extra need, like senior group.  Volunteer coordinator?  A pair of people to trade off duties (similar to ushering)?
    • Should we adjust the name tag identification?  For example, a “year you became a member” pin?  Temporary name badges to help new folks get acquainted.  Photos on the website.
• Meeting Minutes-review and approval
  • Minutes edited, D’on accepts, Mathias seconds, all move to accept
• Treasurer’s Report
  • We are currently slightly under budget and will keep an eye on pledges for the next month and make announcements as needed
• Worship Committee Report
  • New Order of Service, so far it’s gone well, and can be adjusted as needed
  • More people turning out for service on music days
  • The list of worship associates is growing
  • Potential growth of Worship Committee Members
• Minister’s Report
  • Emailed to board prior to board meeting
  • Picking up the Reed College group
  • Added rallies to typical report
  • Emailed timeline for logical progression of workshops
  • Braille hymnals not necessarily a logical purchase, we can use software that can allow sight-impaired individuals to access the worship materials.  This information should be available on the website.
• Garage Sale Status
  • Scheduled and moving forward nicely.  9/22 and 9/23. If anyone has items, can schedule w/ Bruce for a dropoff time.
• Removal of Michael Andrade from the list of members, Letter to Ardis BayLaurael asking if she wishes to be removed.  
  • Michael Andrade:  Bruce moves, Mathias seconds, motion carries.
  • Ardis BayLaurael:  communication via email with Daniale, communicating that she wishes to be removed from membership list.  Bruce moves to remove, Paul seconds, motion carries. 
• Contract Extensions
  • Signed and finalized
• Strategic Planning Committee
  • Slightly stalled at the moment, still searching for a chair.
  • Making announcement via service and email to lay the groundwork to build the committee
• Report on Board Development Day
  • Three major planks of the day:  Trust within congregations, Transitioning from contractual to covenantal congregation, Taking leadership as a board (clearly defined roles for Responsibility, Accountability, Consultants, and Informed members of the congregation)--building on the mission of the congregation
  • Focus on how the board spends its time:  according to the information presented the board should spend very little time on the “nitty gritty” and more time on the bigger picture items.  
  • Strong emphasis on looking at jobs list and defining the RACI roles.

• D’on will resign from the Board, and will take steps to make that official.
• Schedule Next Two Meetings’ Dates & Times

October 10th.  Invite RE Nicole--Bruce will invite

November 14th.

Parking Lot:  No additions

Bruce moves to adjourn, Paul seconds, all move to accept.

Meeting adjourned 8:31

Respectfully Submitted by Daniale Lynch