June 6, 2011

 Board Meeting Minutes - June 06, 2011
Topics
Minutes Approved
Minister Report
Treasurer's Report
Canvass Committee Report
Volunteer Canvass
PNWD UU Growth Fund Report and pre-payment
Wy’east Directory
Documentary Filming June 12
Gay Pride Parade
RE
Special Collections
HSC lease
WeeWorks
Ministerial Health Insurance
Marcia’s Contract
Cash Reserves
Budget Carry Over Motion
Board Leadership Positions Assigned for the new term
Convene
Meeting began at 7:30 PM, Tode, Dan, Liana, Marcia, Nancy, Hank, and Karl in attendance.
Minutes Approved
7:42 PM approved
Minister Report
Should we have a new member class over the summer or do it in September?  Discussion was to gauge the interest and let that decide.
Marcia has worked out 40% time as 16 sermons per year, using Susan’s worksheet.  She is planning to preach the second Sunday of every month, Sept. through June, once in August, and the fourth Sunday of Sept, Oct, Dec  (Christmas Eve), Jan, and April. 
Treasurer's Report
Treasurer’s report was distributed. We are closing the year in a very good position.
Canvass Committee Report
One more pledge added.
$56,087.60 total pledges, 41 pledging units
Volunteer Canvass
Did not get as many volunteers signed up during the general meeting.
PNWD UU Growth Fund Report and pre-payment
Need to contact the PNWD to ask about paying the loan ahead. The Board approved the action to pay $1500 down on the loan, funded from the 2010 - 2011 year budget.
Wy’east Directory
Directory is completed. How should it be available, how should have access? In the past, the people in the directory had access to the directory.
Documentary Filming June 12
Documentary team are planning to film the service on June 12th. We need to alert the congregation to let us know if they do not want to be filmed so they can be seated accordingly.
Gay Pride Parade
Wy’east needs to plan a meeting spot, and provide that information to the congregation.
RE
Ann graduates next Sunday. Alex is getting a card for her graduation. Waiting for her to give notice for when she will be leaving Portland. Ashley plans to come back after Labor Day to start teaching again. May need to have more volunteers to substitute for Rose until she returns. Alex will be taking over RE committee. Need to outline our needs for a DRE consultant.
Special Collections
Need to decide on July  and August Special collections. Issues: Klamath Falls, Massachusetts, and Japan. We could add a special collection in June.
HSC lease
Schedule the added Sunday time for the forth Sunday of the month for the first three months, then evaluate for which Sundays until next June. Work with small group organizers, Marcia and the worship committee to organize activities.
WeeWorks
Need to tell them we will be using WeeWorks every Sunday. 
Ministerial Health Insurance
Details need to be investigated and decisions made.
Marcia’s Contract
Contract needs to be rewritten, and have allowances when Marcia becomes ordained. 
Cash Reserves
Should we create a reserve line item for an insurance deductible reserve of $500, and a capital expense reserve, or a rainy day fund?
Budget Carry Over Motion
The Board approved a carry over of unused Minister Expenses from the 2010-11 budget to the 2011-12 budget
Board Leadership Positions Assigned for the new term
Liana will be Moderator, Hank will be Vice Moderator, Dan will be Treasurer, Nancy will be Secretary 
Adjourned at 9:07pm