January 3, 2011
Board Meeting Minutes - January 3, 2011
Agenda
- Reading - Liana
- Check-in
- Minutes approval - Dan
- Treasurer’s report - Karl
- Minister’s report - Marcia
- Action Item Summary
- Membership numbers UUA
- District Assembly delegate
- Cross Age interaction
- Quarterly congregation meeting
- Ease of use of web site/ email lists- board minutes
Topics
New Action Items
Completed Action Items
Minutes were approved
Treasurer’s Report
Minister’s Report
Stewardship Campaign
Religious Documentary
Membership
District Meeting
Seating Update
New Action Items
- Tode • work on procedures for Sunday close up of the Senior Center
- Liana • Vancouver Newsletter: we will put a link on our Web site, with a link back.
- Marcia • Incoming member information goes to Betty, Karl
- Hank • will ask Betty about Directory updates
- volunteer • Solicitation packet still needs to be created, initiated
- Board • Board Member Bio for bulletin board
- Hank • Check into volunteer canvas / volunteer fair.
- Board • Look into creating a committee for exploring future larger spaces for our growing congregation
- Karl • check to see if we can use the US Bank card for the phone charges
- Alex • working with Jerry about the new sign
- Liana • will start a draft the letter to absent members
- Tode • talk to Amber about DVD availability on Sunday
- Tode • get name tag list for Marcia
- Liana • will start a draft the letter to absent members
- Liana • will start a draft the letter to absent members
Completed Action Items
- Tode √ Contact the documentary producers
- Tode √ Talk to Amber about chairs/ seating issues
- Dan √ Board Column “From the Board” for the newsletter
- Hank √ Post meeting time of small groups.
- Liana √ List special collections and links to organizations on the website
- Liana √ List small groups and schedule on the website, bulletin board and email
- Karl √ talk to Alex about the credit card linked to the phone
- Tode √ Membership book retrieval; will give Marcia a tour of inventory at HSC
Convene
Meeting began at 7:22 PM, Tode, Hank, Karl, Liana, Dan, and Marcia in attendance.
Minutes were approved
Treasurer’s Report
Karl gave the November Report. Income is keeping pace with expenses. Spent $523 more than we took in, as expected. December should show the fundraising totals. Donations during November were $297.
Finance Committee members are Barbara, Betty, and Karl
Minister’s Report
Christmas Eve service went well, though not very crowded.
We have confirmed 2 people for the “Path to Membership” and they have requested kids’ activities. May look at people who have asked for name badges to see if they are interested in the class. Email and service announcements have been planned for the class.
Stewardship Campaign
Need specific budget numbers showing 1/4 to 3/4 costs for minister, what would be needed for membership/donation levels. Can we devote a meeting to this topic? Add a congregation meeting also?
February 7th - Board Meeting for preparation for the Congregation Forum
February 13th - Congregation Forum after services
February 20th - Post “Congregation Forum” Board debriefing, invite Debra to participate
Religious Documentary
Tode contacted the documentary people; they will be in touch with him after the holidays.
Membership
How to update the membership lists? We need numbers for the UU Membership dues, due February 1st.
Send letters to long-absent members to thank them and see if they want to continue, and how they would like to proceed. Liana will start a draft the letter.
District Meeting
Who are our two delegates; who is registered?
Seating Update
We have access to 120 chairs; we need to assess the condition and where they are stored at the senior center.
Adjourned at 9:13pm